Our Commitment to Privacy
Who we are
BARC (Breakaway Runners Club) is the sole owner of the information collected on this site and through other means. We will not sell, share, rent, or otherwise disclose this information to other parties other than as disclosed in this statement. BARC administrators collect information from our members and website users in a variety of ways.
The BARC website contains links to other sites. Please be aware that BARC is not responsible for the privacy practices of other websites. We encourage our users to take appropriate precautions when leaving our website and to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by the BARC.
What information is collected from you and how it is used
No registration is required to read the public parts of the BARC website. Only duly authorized admin or a representative of the BARC may post information or materials on the BARC public website. Only authorized admins, moderators, and official members may access the private BARC sections of the website. Only the BARC webmaster may post materials there. BARC collects information from our users at several different points throughout our website and from other sources. This section describes these points of collection.
Individuals that are no longer the official representative of their organization, may request to be permanently deleted from the BARC database by providing a signed affidavit verifying their identity and requesting that their personal information be permanently deleted from the BARC’s membership database and Constant Contact account or any other online accounts the BARC may use to contact or store specific information about the individual. The request and affidavit verifying identity should be emailed to firstname.lastname@example.org.
In order to register for an event hosted by the BARC through the BARC website, an individual is required to give contact information such as name, address, phone number, and e-mail address, as well as other information about him or her, including, but not limited to age, sex, qualifying mark(s), etc..
The BARC is committed to protecting our donors’ privacy. Our donors expect that we will use their support wisely. We value our donors’ trust, and we recognize that maintaining this trust requires us to be transparent and accountable to our supporters and the public at all times. The BARC collects, uses, and discloses personal information only for certain purposes that are identified to the donor. We may use information to establish and manage our relationship with a donor. We obtain relevant personal information about donors lawfully and fairly. The main uses for this information involve raising money to reach our goals, to process gifts, and return appropriate receipts and thank you letters in accordance with IRS regulations. We will occasionally release a list of our donors in order to publicly recognize and thank them for the support of our organization. In such cases, other organizations and third parties will have access to our donor names and in some cases donation amounts.
The BARC does not sell, trade, or rent the information and contents of active donor files to others. The BARC does not share donor email addresses to third parties. The BARC only uses and discloses personal information with donor permission. Donor permission can be in writing or implied, either verbally and/or electronically. A donor may withdraw permission to collect, use, and disclose personal information at any time by giving the BARC reasonable notice, subject to legal or contractual obligations. A donor may opt-out of sharing of any information, including name and address, by emailing the Admins at email@example.com. When a donor has communicated a desire to opt-out of the disclosure of his or her information, the BARC will not include the donor’s data to another organization or third party.
The personal information in our possession shall be kept accurate and up-to-date. Donors may always correct their personal information if they believe that our records are not correct. If a donor feels that any of our information about them is inaccurate or incomplete, the donor has the right to ask us to change it or delete it. If a donor’s personal information is wrong in any way, the BARC will make the required changes.
An individual donor may request to be permanently deleted from the BARC database by providing a signed affidavit verifying their identity and requesting that their personal information be permanently deleted from the BARC’s membership database and Constant Contact account or any other online accounts the BARC may use to contact or store specific information about the individual.
We request information from the user on our printable mail in order forms. A user must provide contact information (such as name and shipping address) and financial information (such as credit card number and expiration date). This information is used to fulfill users’ orders and process payments. If we have trouble processing an order, this contact information is used to get in touch with the customer. Customers’ names and addresses may be shared with third parties as necessary to process, fulfill, or ship orders. Financial information is never shared inside or outside our organization, except as necessary to process the order. This contact information is never shared by the BARC.
No sensitive information (such as credit card number and/or social security number), is collected by the BARC website. As outlined above, the BARC does partner with reputable third-party, internet commerce sites that may collect donations, individual member data, revenue, or sell merchandise or services. These parties are solely responsible for the content and security of their site. The BARC is not responsible for the security of these sites, however, the BARC makes every effort to select reputable service provides. Please review the privacy policies of these third-party providers as outlined above. All of our users’ information is restricted in our national office. Only trustees who need the information to perform a specific job (for example, our accountant or a customer service representative) are granted access to personally identifiable information.
If you have any questions about the security at the national office, you can send an email at firstname.lastname@example.org.
Contests and Surveys
From time to time, we may request information from users via surveys or contests. Participation in these contests or surveys is completely voluntary, and thus the user has a choice about whether or not to disclose the information requested. Information requested may include contact information (such as name and address), and demographic information (such as zip code, age level). Contact information will be used to notify the winners and award prizes. Survey information will be used for purposes of monitoring or improving the operations of the BARC. Information from these contests and surveys may be combined with other information we have about you.
We use IP addresses to analyze trends, administer the site, track user’s movement, and gather broad demographic information for aggregate use (e.g. statistics). IP addresses are not linked to personally identifiable information
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
We will share aggregated demographic information about our website users with users, partners and advertisers. This is not linked to any personal information that can identify any individual person.
Other Collection Points
With whom the information may be shared and other kinds of disclosures
The BARC will occasionally share information with other BARC entities and third parties. This section describes what information we share and with whom.
Sharing with BARC entities
BARC Members receive reports about members of the organization, including name, address, phone, e-mail address, etc. This information is used to contact members about general-interest matters and specialized topics in the same manner as described above. BARC Members occasionally share aggregated demographic information with their board, members, partners and advertisers. Again, this is not linked to any personal information that can identify any individual person.
BARC affiliated clubs, events, and allied organizations utilizing the 501(c)3 nonprofit exemption status are required to adopt and abide by the National Policy on Privacy. Certain BARC members may have their own privacy policies. These may be more restrictive, but should never be less restrictive, than the national policy. The national BARC policy supersedes any BARC member’s policy if the member’s policy is less restrictive. If a member’s policy is more restrictive than the national policy, then the BARC respects the member’s policy unless it prohibits the submission of bona fide names and address for the purposes of membership. This contact information is required as a condition of membership.
Sharing with non-BARC third parties
When someone signs up for an event of a BARC member, the necessary information (name, address, age) is shared with the event personnel. These parties are not allowed to use personally identifiable information except for the purpose of entering the person in the event. However, this information may be used to create programs and other documents that may include the individual’s name, home city and state, age, etc. BARC has advised event personnel that if they plan to use this information for purposes other than entering a person in the event, they must notify the individuals at the time of collection and the individual will have the option of being excluded from use for such other purposes.
We use an outside shipping company to ship orders, an outside printing company to print certain publications, and a credit card processing company to bill users for goods and services. These companies are directed not to retain, share, store, or use personally identifiable information for any secondary purpose.
We occasionally share aggregated demographic information with our corporate sponsors, suppliers, partners, and advertisers. This is not linked to any personal information that can identify any individual person.
We will occasionally make our comprehensive club mailing list available to third parties through a mailing list service. The BARC maintains rights over the list and has the full authority to determine who has access to the list. The mailing list only contains the postal mailing address of the members and the member’s names. It does not contain any personally identifiable information. It does not contain emails.
From time to time, we also provide or are contractually obligated to provide postal or e-mail lists to BARC corporate sponsors, suppliers, or other partners for the specific purpose of fulfilling a partnership agreement or offering discounts or perquisites, which we think might be of interest to our members. These companies or organizations are contractually obligated not to use these mailing lists for any other purposes or to disclose them to any third party. Members may opt-out of inclusion in such lists by writing or emailing to the BARC National Office.
We will also share information to prevent fraud, to respond to a legal process, or as otherwise required by law.
Other kinds of disclosures of personal information
BARC Officers, employees, Club Officers, as well as BARC Committee members, Sub-Committee members, and BARC Board members, may have their name, address, fax number, phone number, and e-mail (work and/or home for each) listed both on the website and in print for contact purposes. Any person who accepts an official position with BARC agrees to have his/her contact information made available to BARC’s members and the public unless requested otherwise. The BARC is required to share contact information on all BARC officers and BARC affiliate club officers with the internal revenue service.
Some individuals may have their biographies posted on the BARC website or otherwise published by the BARC. These people agree to have certain information about them communicated to the public, including, but not limited to, name, home city and state, age, educational background, etc.
Protecting the privacy of the young is especially important. For that reason, we adhere to the 1998 Children’s Online Privacy Protection Act (COPPA). The BARC does not collect contact information on children under the age of 18 years.
We avoid collecting more information than necessary when offering children’s activities. The BARC may maintain a database of children’s running programs, but the contact information collected will be for the adults over 18 years of age responsible for organizing said programs. We also follow strict rules when sending email to minors.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
BARC complies will all applicable federal and state laws and regulations governing security procedures and breach of security procedures. This website takes every reasonable precaution to protect users’ information. When users submit sensitive information via the website, the information is protected both on- and off-line.
We make every reasonable effort to protect users’ information on-line and off-line. Access to users’ information is restricted in our organization. Only those employees who need the information to perform their job are granted access to personally identifiable information. All employees are kept up-to-date on our security and privacy practices.
Choice and opting in/out
Correction/Updating Personal Information
If a member’s information changes (such as a zip code), or if clubs withdraw from the BARC, we will endeavor to provide a way to correct, update or remove that club’s data provided to us. This can usually be done utilizing the online facilities provided on the BARC website or by emailing us.
Notification of Changes